AGENDA
ST. CHARLES CITY COUNCIL MEETING
LORA A. VITEK, MAYOR
MONDAY, APRIL 15, 2024 – 7:00 P.M.
CITY COUNCIL CHAMBERS
2 E. MAIN STREET
1. Call to Order.
2. Roll Call.
3. Invocation.
4. Pledge of Allegiance.
5. Presentations
• Arbor Day Proclamation
6. Omnibus Vote. Items with an asterisk (*) are considered to be routine matters and will
be enacted by one motion. There will be no separate discussion on these items unless a council member/citizen so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda.
*7. Motion to accept and place on file minutes of the regular City Council meeting held
April 1, 2024.
*8. Motion to approve and authorize issuance of vouchers from the Expenditure Approval List for the period of 3/18/2024 – 3/31/2024 in the amount of $2,028,678.34.
I. Old Business
A. None
II. New Business
A. Public Hearing Concerning the Proposed Annual City Budget for Fiscal Year 2024/2025.
B. Recommendation to approve an Ordinance Adopting the Budget for the City of St. Charles for
the Fiscal Year Beginning May 1, 2024.
C. Presentation of late-night permit applications for Class B and C liquor licenses in the
City of St. Charles for fiscal year 2024/2025.
III. Committee Reports
A. Government Operations
*1. Motion to approve a Resolution for the contract and license agreement with A.I.D. (Association for Individual Development) for one year.
*2. Motion to approve Use of Langum Park for the Spring 2024 Train the Trooper Event.
*3. Motion to approve a Resolution authorizing the approval of a one-year subscription renewal of the SnapLogic Integration as a Service Platform for $25,725.
*4. Motion to approve a Resolution Authorizing the Purchase of HPE Aruba Network Equipment from CDW-G for $30,135.
*5. Motion to accept and place on file minutes of the April 1, 2024, Government Operations Committee meeting.
B. Government Services
*1. Motion to Approve Reserving a Portion of First Street Plaza for the 2024 STC Live! Events.
*2. Motion to Approve Street Parking Closures for the 2024 St. Charles Arts Council Street
“Paint the Riverside” Event.
*3. Motion to Approve a Resolution for the Closures of Main Street for the Memorial Day
Parade.
*4. Motion to Approve a Resolution Authorizing a Construction Contract for 2024 Crack Filling
to SKC Construction.
*5. Motion to Approve a Resolution Authorizing the Purchase of Equipment to Replace the
City’s Radio System from Motorola through Chicago Communications, LLC.
*6. Motion to Approve a Resolution Authorizing Chicago Communications, LLC to be
contracted to install City Replacement Radio Equipment.
*7. Motion to Approve a Resolution Awarding the Bid for a 3-Year Contract for Generator
Maintenance to Midwest Power Industry, Inc.
*8. Motion to Approve a Resolution Awarding the Bid for a 3-Year Contract for Line Clearing
Tree Trimming Services to Lewis Tree Services in the submitted bid amounts.
*9. Motion to Approve a Resolution Awarding the Bid for Directional Boring Services to York
Utility Services utilizing Task Order Pricing for the third year beginning May 1, 2024 through
April 30, 2025.
*10. Motion to Approve a Resolution Awarding the Bid for Directional Boring Services to Archon
Construction utilizing Task Order Pricing for the third year beginning May 1, 2024 through
April 30, 2025.
*11. Motion to Approve a Resolution Awarding a 3-Year Unit Cost Bid to Cornerstone for
Landscaping Restorations beginning May 1, 2024 through April 30, 2027.
*12. Motion to Approve a Resolution Awarding a 3-Year Unit Cost Bid to Uno Mas Landscaping
Contractors for Landscaping Restorations beginning May 1, 2024 through April 30, 2027.
*13. Motion to Approve a Resolution Awarding an Agreement for Engineering Services for
Eastern 1 Basin Phase 1 Flowing Monitoring to Engineering Enterprises, Inc.
*14. Motion to Approve a Resolution Awarding the Bid for Water and Wastewater Treatment
Chemicals Unit Cost to Hawkins, Inc. for a One-Year Period Beginning May 1, 2024 through
April 30, 2025.
*15. Motion to Approve a Resolution Awarding Years 2 and 3 of the Bid for Electrostatic
Painting Services to BP&T Construction in the submitted bid rates.
*16. Motion to Approve a Resolution Authorizing the Sale of Items of Personal Property Owned
by the City of St. Charles via online auction to the highest bidder.
*17. Motion to Waive the Formal Bid Procedure and Approve a Resolution Authorizing All “Spot
Buying” of Cable and Transformers on an As-Needed Basis for FY24/25.
*18. Motion to Waive the Formal Bid Procedure and Approve a Resolution Authorizing the
Ordering of Gasoline and Diesel Fuel on an As-Needed Basis for FY24/25.
*19. Motion to Waive the Formal Bid Procedure and Approve a Resolution to Accept the
Blanket Quote from Anixter, Inc. for Okonite Cable for FY24/25.
*20. Motion to Approve a Resolution Awarding the Bid for a 3-Year Contract for Street
Sweeping Services to Lakeshore Recycling Systems, LLC in the submitted bid amount.
*21. Motion to Waive the Formal Bid Procedure and Approve a Resolution to Accept the
Blanket Quote from Federal Pacific for Stock Switchgear for FY24/25.
*22. Motion to Approve a Resolution Awarding the Bid for Stone and Gravel Material to
Landscape Material and Firewood Sales, Inc. in the submitted bid rates.
*23. Motion to Approve a Resolution Awarding the Bid for a 5-Year Contract for Native
Landscaping Services to Pizzo and Associates in the submitted bid amounts.
*24. Motion to Waive the Formal Bid Procedure and Approve a Resolution Authorizing “Spot
Buying” of Concrete Materials on a Monthly Basis for FY24/25.
*25. Motion to Approve a Resolution Awarding the Bid for a 3-Year Contract for Holiday
Lighting and Festoon Decoration Services to B&B Holiday Decorating, LLC. In the
submitted bid rates.
*26. Motion to Approve a Resolution Awarding the Bid for Hauling Services to Landscape
Material & Firewood Sales, Inc. in the submitted bid rates.
*27. Motion to Approve a Resolution Awarding the Bid for Asphalt Materials to Superior
Asphalt Materials, LLC. In the submitted bid rates.
*28. Motion to Approve a Resolution Awarding the Bid for a 3-Year Contract for Pest Control
Services to Earth Pest Control in the submitted bid rates.
*29. Motion to Waive the Formal Bid Procedure and Approve a Resolution Authorizing a
Purchase Order to Bluff City Materials in the amount of $70,000 for Clean Construction
Debris Disposal.
*30. Motion to Approve a Resolution to Authorize the City of St. Charles to Become a
Recognized Bird City.
*31. Motion to Approve a Resolution Authorizing a Lead and Galvanized Water Service Line
Replacement Policy.
*32. Motion to Approve a Resolution Authorizing an Intergovernmental Agreement with the
City of Geneva for the Reconstruction of Kautz Road.
*33. Motion to Approve a Resolution Authorizing a Construction Engineering Services Contract
to TranSystems Corporation for Phase III of the Widening and Reconstruction of Kautz
Road.
*34. Motion to Approve a Resolution with the Illinois Department of Transportation for the
2024 Street Rehabilitation Program.
*35. Motion to Approve a Resolution Authorizing a Construction Contract with Plote
Construction Company for the 2024 Street Rehabilitation Program and Additional Streets
Contingent on Funding Approval in the FY24/25 Budget.
*36. Motion to Approve and Place on File the Minutes of the April 1, 2024 Government Services
Committee Meeting.
C. Planning and Development
1. Motion to Approve a Resolution Authorizing the Temporary Closure of Walnut Avenue
from April 15, 2024 through October 31, 2024.
2. Motion to Approve a Resolution Authorizing the Mayor and City Council to Execute a
Temporary License Agreement between the City of St. Charles and C&A Management
Group, LLC (Flagship on the Fox- 100 Riverside Avenue).
3. Motion to Approve a Resolution Authorizing the Mayor and City Council to Execute a
Temporary License Agreement between the City of St. Charles and STC Arcada LLC
(Arcada Theatre - 101 E Main Street).
*4. Motion to approve an Ordinance Granting Approval of a Final Plat of Subdivision for 1416
Indiana Avenue Subdivision.
*5. Motion to approve a Resolution Authorizing the Mayor and City Clerk of the City of St.
Charles to Execute a Right-Of-Way License Agreement between the City of St. Charles and
Triple R-214 LLC (1416 Indiana Avenue).
*6. Motion to approve an Ordinance Granting Approval of a PUD Preliminary Plan for First
Street Lot 6 (First Street Redevelopment PUD).
*7. Motion to approve an Ordinance Designating Certain Property as a Historic Landmark
(304 N. 2nd Ave.- Hulburd-Ferson House).
9. Public Comment
10. Additional Items from Mayor, Council or Staff
11. Executive Session
• Personnel –5 ILCS 120/2(c)(1)
• Pending, Probable or Imminent Litigation – 5 ILCS 120/2(c)(11)
• Property Acquisition – 5 ILCS 120/2(c)(5)
• Collective Bargaining – 5 ILCS 120/2(c)(2)
• Review of Executive Session Minutes – 5 ILCS 120/2(c)(21)
12. Adjournment
ADA Compliance
Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the ADA Coordinator, Jennifer McMahon, at least 48 hours in advance of the scheduled meeting. The ADA Coordinator can be reached in person at 2 East Main Street, St. Charles, IL, via telephone at (630) 377 4446 or 800 526 0844 (TTY), or via e-mail at jmcmahon@stcharlesil.gov. Every effort will be made to allow for meeting participation. Notices of this meeting were posted consistent with the requirements of 5 ILCS 120/1 et seq. (Open Meetings Act).