Agenda

 

AGENDA
CITY OF ST. CHARLES
GOVERNMENT SERVICES COMMITTEE MEETING
ALDR. RYAN BONGARD, CHAIR
MONDAY, MARCH 24, 2025 – 7:00 P.M.
CITY COUNCIL CHAMBERS
2 E. MAIN STREET

 

  1. Call to Order

  2. Roll Call

  3. Omnibus Vote
     Items with an asterisk (*) are considered to be routine matters and will be enacted by one motion.  There will be no separate discussion on these items unless a council member/citizen so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda.

  4. Economic Development Department

     A.  Recommendation to Approve a Resolution Authorizing the Mayor and City Council to Execute a Temporary License Agreement between the City of St. Charles and Pollyanna Brewing Company (106 Riverside Avenue).

5.  Public Works Department

*A.  Recommendation to Approve a Resolution Authorizing the Purchase of the Battery Bank Replacement at Substation 3.

*B.   Recommendation to Approve a Resolution Awarding an Agreement for Engineering Services for Capacity, Management, Operations and Maintenance (CMOM)  Phase 1 Flow Monitoring.

*C.   Recommendation to Waive the Formal Bid Procedure and Approve a Resolution Awarding a Proposal for the Well #9 Variable Frequency Drive Repair.

*D.  Recommendation to Approve a Resolution Awarding the Bid for Asphalt Materials.

*E.   Recommendation to Waive the Formal Bid Procedure and Approve the Ordering of Concrete Materials on an As-Needed Basis for FY25/26.

*F.   Recommendation to Approve a Resolution Authorizing a Construction Engineering Contract for the Prairie Street Resurfacing Project.

*G.  Recommendation to Approve a Resolution to Authorize the Release of Budgeted Funds to Purchase an Electric Vehicle.

 H.   Recommendation to Approve a Resolution Awarding Directional Boring Services to York Construction and Management Company (DBA York Utility Services) for a one-year period beginning May 1, 2025 through April 30, 2026.

 I.     Recommendation to Approve a Resolution Authorizing a Purchase Order with Meade Electric for Streetlight Maintenance Services and LED Upgrade Conversions for a One Year Period Beginning May 1, 2025 through April 30, 2026 with Options to Extend the Contract for the Second and Third Years.

 J.     Recommendation to Approve a Resolution Awarding a Request for Proposal for a 3-Year Service Agreement for Valve Exercising and Leak Detection Program.

 K.    Recommendation to Approve a Resolution Awarding the Bid for the Sanitary Sewer Lining Program.  

 L.    Recommendation to Approve a Resolution Awarding the Bid for Water and Wastewater Treatment Chemicals.

M.   Recommendation to Approve an Ordinance Authorizing the City of St. Charles to borrow funds from the IEPA Public Water Supply Loan Program for Interconnection of Well #8 Expansion.

N.    Recommendation to Approve a Resolution Awarding the Bid for Hauling Services.

O.    Recommendation to Approve a Resolution Awarding the Bid for Stone and Gravel Material.

P.     Recommendation to Award the Bid for 3-year Contract for Landscape Maintenance Services.

Q.    Recommendation to Approve a Resolution Authorizing a Construction Contract for Prairie Street Resurfacing Project.

R.     Illinois Municipal Electric Agency Contract Question and Answer Discussion.

6.    Public Comment

7.      Additional Items from Mayor and City Council Members

8.      Executive Session
 • Personnel –5 ILCS 120/2(c)(1)
• Pending, Probable or Imminent Litigation – 5 ILCS 120/2(c)(11)
• Property Acquisition – 5 ILCS 120/2(c)(5)
• Collective Bargaining – 5 ILCS 120/2(c)(2)
• Review of Executive Session Minutes – 5 ILCS 120/2(c)(21)

9. Adjourn

 

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