AGENDA
ST. CHARLES CITY COUNCIL MEETING
LORA A. VITEK, MAYOR
MONDAY, APRIL 3, 2023 – 7:00 P.M.
CITY COUNCIL CHAMBERS
2 E. MAIN STREET
1. Call to Order.
2. Roll Call.
3. Invocation.
4. Pledge of Allegiance.
5. Presentations
• St. Patrick’s Day Parade Awards presented by Jenna Sawicki, Executive Director of the
St. Charles Business Alliance.
6. Omnibus Vote. Items with an asterisk (*) are considered to be routine matters and will
be enacted by one motion. There will be no separate discussion on these items unless a council member/citizen so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda.
*7. Motion to accept and place on file minutes of the regular City Council meeting held
March 20, 2023.
*8. Motion to approve and hold minutes of the March 20, 2023 Government Operations Committee Executive Session.
*9. Motion to approve and place on file the Treasurer and Finance Report for period ending
February 1, 2023
*10. Motion to approve and authorize issuance of vouchers from the Expenditure Approval List for the period of 3/6/2023 – 3/19/2023 in the amount of $5,399,391.47.
I. Old Business
A. None
II. New Business
A. Public Hearing Concerning the Proposed Annual City Budget for Fiscal Year 2023/2024.
B. Recommendation to approve an Ordinance Adopting the Budget for the City of St. Charles for the Fiscal Year Beginning May 1, 2023.
C. Recommendation to Approve a Resolution for the Closure of Main Street for the Memorial Day
Parade on May 29, 2023.
III. Committee Reports
A. Government Operations
*1. Recommendation to approve an Ordinance Amending Title 5 “Business Licenses and Regulations,” Chapter 5.08 “Alcoholic Beverages,” Section 5.08.090 “License – Classifications,” of the St. Charles Municipal Code.
*2. Recommendation to approve a liquor license classification change from B-1 to D-5 for Club Arcada Inc., located at 105 E Main St., St. Charles.
3. Recommendation to approve Late Night Permits for Class B & C Licenses of the City of St. Charles for FY 2023/2024.
*4. Recommendation to approve a Resolution for a One-year Contract and Lease Agreement with the Association for Individual Development (A.I.D.).
*5. Recommendation to approve a Resolution Regarding Drones as First Responders.
*6. Recommendation to approve an Ordinance Reserving and Authorizing the Transfer of Volume Cap in Connection with Private Activity Bond Issues and Related Matters.
*7. Recommendation to Name Assurance Agency LLC as the City’s Risk Insurance Consultant and Broker at a Cost of $32,500 Annually for the Five Annual Renewal Periods Beginning May 1, 2023.
*8. Motion to accept and place on file minutes of the March 20, 2023, Government Operations Committee meeting.
B. Government Services
*1. Motion to approve Resolutions with the Illinois Department of Transportation for the 2023 Street Rehabilitation Program.
*2. Motion to approve a Resolution to Authorize Construction Contract for the 2023 Street Rehabilitation Program with Geneva Construction Company.
*3. Motion to approve a Resolution to Award the Bid for Water and Wastewater Treatment Chemicals to Hawkins Inc.
*4. Motion to approve a Resolution to Award the Bid for the 2023 Manhole Rehabilitation to Structured Solutions LLC.
*5. Motion to approve a Resolution to Award the Water and Wastewater Utility Master Plan Study to Trotter and Associates.
*6. Motion to approve a Resolution to Award Directional Boring Services to York Utility Services for a one-year period beginning May 1, 2023 through April 30, 2024.
*7. Motion to approve a Resolution to Award Directional Boring Services to Archon Construction Company for a one-year period beginning May 1, 2023 through April 30, 2024.
*8. Motion to approve a Resolution with the Illinois Department of Transportation regarding Non-Routine Maintenance Work within the State Right-of-Way.
*9. Motion to approve a Resolution to Award the Bid for Stone/Gravel Material to Viking Brothers, Inc.
*10. Motion to approve a Resolution to Award the Bid for Hauling Services to Landscape Materials and Firewood Sales, Inc.
*11. Motion to approve a Resolution to Award the Bid for Asphalt Materials to Superior Asphalt Materials, LLC.
*12. Motion to approve an Ordinance Amending Title 13 “Public Utilities” of the City Ordinance to Include Modifications to Chapter, 13.12 “Sewers”.
C. Planning and Development
*1. Motion to accept and place on file minutes of the March 13, 2023 Planning &
Development Committee meeting.
11. Public Comment
12. Additional Items from Mayor, Council or Staff
13. Executive Session - None
• Personnel –5 ILCS 120/2(c)(1)
• Pending, Probable or Imminent Litigation – 5 ILCS 120/2(c)(11)
• Property Acquisition – 5 ILCS 120/2(c)(5)
• Collective Bargaining – 5 ILCS 120/2(c)(2)
• Review of Executive Session Minutes – 5 ILCS 120/2(c)(21)
14. Adjournment
ADA Compliance
Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the ADA Coordinator, Jennifer McMahon, at least 48 hours in advance of the scheduled meeting. The ADA Coordinator can be reached in person at 2 East Main Street, St. Charles, IL, via telephone at (630) 377 4446 or 800 526 0844 (TTY), or via e-mail at jmcmahon@stcharlesil.gov. Every effort will be made to allow for meeting participation. Notices of this meeting were posted consistent with the requirements of 5 ILCS 120/1 et seq. (Open Meetings Act).