AGENDA
ST. CHARLES CITY COUNCIL MEETING
LORA A. VITEK, MAYOR
MONDAY, JUNE 5, 2023 – 7:00 P.M.
CITY COUNCIL CHAMBERS
2 E. MAIN STREET
1. Call to Order.
2. Roll Call.
3. Invocation.
4. Pledge of Allegiance.
5. Presentations
• LGBTQ+ Pride Month Proclamation
• National Gun Violence Awareness Day Proclamation
6. Omnibus Vote. Items with an asterisk (*) are considered to be routine matters and will
be enacted by one motion. There will be no separate discussion on these items unless a
council member/citizen so requests, in which event the item will be removed from the
consent agenda and considered in normal sequence on the agenda.
*7. Motion to accept and place on file minutes of the regular City Council meeting held
May 15, 2023.
*8. Motion to approve and hold minutes of the May 15, 2023 Government Operations
Committee Executive Session.
*9. Motion to approve and authorize issuance of vouchers from the Expenditure Approval
List for the period of 5/1/2023 – 5/14/2023 in the amount of $2,206,129.81.
*10. Motion to approve and authorize issuance of vouchers from the Expenditure Approval
List for the period of 5/15/2023 – 5/28/2023 in the amount of $4,178,399.23.
I. Old Business
A. None
II. New Business
A. Recommendation from Mayor Vitek to approve the appointment of Samantha Flamand
to the Zoning Board of Appeals.
B. Recommendation from Mayor Lora Vitek to Approve the Appointment of the Members of the
Equity & Inclusion Commission. Note: this item will be deferred until after the approval of the
Commission.
III. Committee Reports
A. Government Operations
*1. Motion to approve a Resolution to Execute an Agreement with Anthony Timbers LLC
for Managed Security Services in the amount of $614,866.
*2. Motion to approve a Resolution authorizing staff to award Harris Computer Systems
the annual contract for CityView software support and maintenance for $35,081.
3. Motion to Approve an Ordinance Establishing an Equity & Inclusion Commission for
the City of St. Charles.
*4. Motion to accept and place on file minutes of the May 15, 2023, Government
Operations Committee meeting.
B. Government Services
*1. Motion to approve a Resolution Authorizing a Purchase Order to Archon Construction
for Directional Boring for City Communications.
*2. Motion to approve a Resolution Authorizing a Purchase Order to Meade Electric for
Streetlight Maintenance and LED Upgrade Conversions for a one-year period beginning
May 1, 2023 through April 30, 2024.
*3. Motion to approve a Resolution Awarding the Bid for Wastewater Treatment Chemical
Unit Cost to Polydyne Inc. for a one-year period with optional two-years of renewal.
*4. Motion to approve a Resolution Awarding Change Order No. 2 for Repainting and
Repairs to Well #8 Reservoirs to Seven Brothers.
*5. Motion to approve a Resolution Awarding the Proposal for Public Works Sanitary and
Stormwater Truck and Camera System to Standard Equipment.
*6. Motion to approve a Resolution Authorizing the Purchase of Vehicles and Equipment
Budgeted in FY24 and the Sale or Trade of Corresponding Vehicles to be Replaced.
*7. Motion to Waive the Formal Bid Procedure and approve a Resolution to Authorize a
Professional Services Agreement with WBK Engineering for Charlestown Lakes
Construction Inspection.
*8. Motion to Waive the Formal Bid Procedure and approve a Resolution to Authorize a
Professional Services Agreement with TPI Building and Code Consultants Inc. for
Inspection and Plan Review Services.
*9. Motion to Waive the Formal Bid Procedure and approve a Resolution to Authorize a
Professional Services Agreement with TPI Building and Code Consultants Inc. for Code
Enforcement Services.
C. Planning and Development
None
11. Public Comment
12. Additional Items from Mayor, Council or Staff
13. Executive Session
• Personnel –5 ILCS 120/2(c)(1)
• Pending, Probable or Imminent Litigation – 5 ILCS 120/2(c)(11)
• Property Acquisition – 5 ILCS 120/2(c)(5)
• Collective Bargaining – 5 ILCS 120/2(c)(2)
• Review of Executive Session Minutes – 5 ILCS 120/2(c)(21)
14. Adjournment
ADA Compliance
Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the ADA Coordinator, Jennifer McMahon, at least 48 hours in advance of the scheduled meeting. The ADA Coordinator can be reached in person at 2 East Main Street, St. Charles, IL, via telephone at (630) 377 4446 or 800 526 0844 (TTY), or via e-mail at jmcmahon@stcharlesil.gov. Every effort will be made to allow for meeting participation. Notices of this meeting were posted consistent with the requirements of 5 ILCS 120/1 et seq. (Open Meetings Act).