AGENDA
ST. CHARLES CITY COUNCIL MEETING
LORA A. VITEK, MAYOR
MONDAY, AUGUST 7, 2023 – 7:00 P.M.
CITY COUNCIL CHAMBERS
2 E. MAIN STREET
1. Call to Order.
2. Roll Call.
3. Invocation.
4. Pledge of Allegiance.
5. Presentations
6. Omnibus Vote. Items with an asterisk (*) are considered to be routine matters and will
be enacted by one motion. There will be no separate discussion on these items unless a council member/citizen so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda.
*7. Motion to accept and place on file minutes of the regular City Council meeting held
July 17, 2023.
*8. Motion to accept and place on file minutes of the Special City Council meeting held
June 5, 2023.
*9. Motion to approve and hold minutes of the June 5, 2023 City Council Executive Session.
*10. Motion to approve and hold minutes of the July 17, 2023 Government Operations Committee Executive Session.
*11. Motion to approve and authorize issuance of vouchers from the Expenditure Approval List for the period of 7/10/2023 – 7/23/2023 in the amount of $6,537,532.84.
*12. Motion to approve and place on file the Treasurer and Finance Report for period ending
June 30, 2023.
I. Old Business
A. None
II. New Business
A. None
III. Committee Reports
A. Government Operations
*1. Motion to approve a Proposal for an E1 Liquor License Application for Alter Brewing & Kitchen as part of the Chicagoland Tour De Cure taking place in Pottawatomie Park on August 12, 2023.
*2. Motion to Approve a Proposal for a New Class E-1 Temporary Liquor License and Road Closure for St. Patrick’s Church for September 9, 2023.
*3. Motion to approve a Resolution to Execute a School Resource Officer Agreement with Community Unit School District 303 for School Years 2023-2026.
*4. Motion to accept and place on file minutes of the July 17, 2023, Government Operations Committee meeting.
B. Government Services
*1. Motion to approve a Resolution to Authorize Issuing Purchase Orders to Badger Meter, Inc. for Badger Beacon Mobile and Cellular Water Meter Reading Software and Equipment.
*2. Motion to approve a Resolution Awarding the Bid for 3-Year Contract for Tree Pruning and Removal Services.
*3. Motion to approve a Resolution Awarding the Bid for Roof Replacements at the Public Works Facility and Water Well 9.
*4. Motion to Waive the Formal Bid Procedure and approve a Resolution Authorizing a Contract with Arcon Associates for Construction Engineering Services for Public Works and Water Well 9 Roof Replacements.
*5. Motion to Waive the Formal Bid Procedure and approve a Resolution Authorizing a Purchase Order with Cooper Construction for the replacement of a Window Bank at City Hall.
*6. Motion to approve a Resolution Awarding the Bid for a Wastewater Boiler By-Pass.
*7. Motion to Waive the Formal Bid Procedure and approve a Resolution to Award the Purchase of the Primary Clarifier Repair Parts.
*8. Motion to Waive the Formal Bid Procedure and approve a Resolution Authorizing a Contract with FGM Architects for Architectural Professional Services for the Council Chambers Interior Renovation Project.
*9. Motion to approve a Resolution Awarding the Bid for the South 4th Street Water Main Improvements Project.
*10. Motion to approve a Resolution Awarding a Proposal for SCADA Program Management to Concentric Integration.
*11. Motion to approve a Resolution Awarding the Capacity, Management, Operations and Maintenance Plan (CMOM) Phase II Sewer System Evaluation Survey of Sub Basin WOR to RJN Engineering.
*12. Motion to approve and place on file the minutes of the July 24, 2023 Government Services Committee Meeting.
C. Planning and Development
None
9. Public Comment
10. Additional Items from Mayor, Council or Staff
11. Executive Session
• Personnel –5 ILCS 120/2(c)(1)
• Pending, Probable or Imminent Litigation – 5 ILCS 120/2(c)(11)
• Property Acquisition – 5 ILCS 120/2(c)(5)
• Collective Bargaining – 5 ILCS 120/2(c)(2)
• Review of Executive Session Minutes – 5 ILCS 120/2(c)(21)
12. Adjournment
ADA Compliance
Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the ADA Coordinator, Jennifer McMahon, at least 48 hours in advance of the scheduled meeting. The ADA Coordinator can be reached in person at 2 East Main Street, St. Charles, IL, via telephone at (630) 377 4446 or 800 526 0844 (TTY), or via e-mail at jmcmahon@stcharlesil.gov. Every effort will be made to allow for meeting participation. Notices of this meeting were posted consistent with the requirements of 5 ILCS 120/1 et seq. (Open Meetings Act).