AGENDA - OLD BUSINESS
ST. CHARLES CITY COUNCIL MEETING
LORA A. VITEK, MAYOR
MONDAY, MAY 5, 2025 – 7:00 P.M.
CITY COUNCIL CHAMBERS
2 E. MAIN STREET
1. Call to Order
2. Roll Call
3. Invocation
4. Pledge of Allegiance
5. Presentations
• World Migratory Bird Day Proclamation
• Motorcycle Awareness Proclamation
6. Omnibus Vote. Items with an asterisk (*) are considered to be routine matters and will be enacted by one motion. There will be no separate discussion on these items unless a council member/citizen so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda.
*7. Motion to accept and place on file minutes of the regular City Council meeting held on April 21, 2025.
*8. Motion to accept and hold the minutes of the Executive Session held on April 7, 2025.
*9. Motion to accept and hold minutes of the Executive Session held on November 27, 2023.
*10. Motion to accept and place on file minutes of the Special City Council meeting held on April 28, 2025.
11. Motion to continue to maintain confidentiality of minutes of the City Council, Government Operations Committee, Government Services Committee, and Planning & Development Committee executive session minutes for previous meetings.
*12. Motion to approve and authorize issuance of vouchers from the Expenditure Approval List for the period of 04/14/2025 – 04/27/2025 in the amount of $6,499,920.94.
I. Old Business
A. None
II. New Business
A. None
III. Committee Reports
A. Government Operations
*1. Motion to approve a proposal for a D-2 Liquor License Application for Driftwood Special Servicing LLC dba Courtyard by Marriott, Located at 700 Courtyard Dr., St. Charles.
*2. Motion to approve a proposal for a B-3 Liquor License Application and 2am Late Night Liquor Application for Montauk Pickleball Club, LLC, Located at 100 N. Kirk Rd., St. Charles.
*3. Motion to approve a proposal for an A-2 Liquor License Application for Whole Foods Market Group, Inc., Located at 300 S. 2nd St., St. Charles.
*4. Motion to approve an amendment to an Ordinance amending various Chapters of Title 2 of the St. Charles Municipal Code.
*5. Motion to approve a Resolution authorizing an agreement with Infor (US), LLC for annual software maintenance and support services for $226,605.
*6. Motion to approve a Resolution authorizing software subscriptions with Granicus, LLC for a cost of $88,142.
*7. Motion to accept and place on file minutes of the April 21, 2025, Government Operations Committee meeting.
B. Government Services
*1. Motion to approve a Resolution approving the hourly rates provided by Fehr Graham and an optional extension for the Master Engineering Services Agreement.
*2. Motion to approve a Resolution Awarding the Hourly Rate Contract for Water, Sanitary Sewer and Storm Sewer Point Repairs to IHC for a two-year period beginning May 1, 2025 through April 30, 2027.
*3. Motion to approve a Resolution Authorizing a Notice of Intent to Midwest Well (dba Municipal Well and Pump) Inc. for the Well Drilling and Development Project in the amount of $1,507,063.
*4. Motion to approve a Resolution Authorizing a Notice of Intent to H. Linden & Son Sewer & Water Inc. for the Raw Water Line and Site Development Project.
*5. Motion to approve Resolutions with the Illinois Department of Transportation to use MFT Funds for the 2025 Street Rehabilitation Program.
*6. Motion to approve a Resolution Authorizing a Construction Contract with Builders Paving LLC for the 2025 Street Rehabilitation Program.
*7. Motion to Waive the Formal Bid Procedure and approve a Resolution authorizing the Spot Buying of Cable and Transformers on an as-needed basis for FY25/26.
*8. Motion to Waive the Formal Bid Procedure and approve a Resolution authorizing the ordering of gasoline and diesel fuel on an as-needed basis for FY25/26.
*9. Motion to approve a Resolution Awarding the Bid for a 3-Year Contract for Building Mechanical Systems Maintenance Services to Sherman Mechanical, Inc.
*10. Motion to approve a Resolution Awarding a Contract for a 5-Year Mosquito Control Program to Clarke Environmental.
*11. Motion to approve a Resolution Awarding the Bid for a 3-Year Contract for Storm Sewer Cleaning and Televising Services to McVac Hydro Excavating.
*12. Motion to Waive the Formal Bid Procedure and approve a Resolution accepting the Blanket Quote from Federal Pacific for Stock Switchgear for FY25/26.
*13. Motion to approve a Resolution Authorizing the Purchase of Vehicles and Equipment Budgeted in FY25/26 and to Authorize the Sale or Trade of Corresponding Vehicles to be Replaced.
*15. Motion to Waive the Formal Bid Procedure and Approve a Resolution Authorizing a Purchase Order to Bluff City Materials for Clean Construction Debris Disposal.
*16. Motion to approve a Resolution Authorizing a Limited License Agreement with MCIMetro Access Transmission Services LLC for Installation of Fiber in the City’s Rights-of-Way.
*17. Motion to approve a Resolution Authorizing a Master Service Agreement for the Backflow Management Program Master Service Agreement.
*18. Motion to approve a Resolution Awarding the Bid for the Annual Fire Hydrant Painting Program to Muscat Painting.
*19. Motion to approve a Resolution Awarding the Hourly Rate and Proposed Mark-Up Cost Contract for Electrical Repairs to AEA Electric for a Three-Year Period beginning May 1, 2025, through April 30, 2028.
*20. Motion to approve a Resolution Awarding the Hourly Rate and Proposed Mark-U Cost Contract for Electrical Repairs to Gatza Electric for a Three-Year Period begi May 1, 2025, through April 30, 2028.
C. Planning and Development
1. None
13. Public Comment
14. Additional Items from Mayor, Council or Staff
- Recognition of Departing Elected Officials
- Presentation of Award to Nancy Garrison
- Presentation of Award to Paul Lencioni
- Presentation of Award to Lora Vitek
15. Executive Session
• Pending, Probable or Imminent Litigation – 5 ILCS 120/2(c)(11)
• Property Acquisition – 5 ILCS 120/2(c)(5)
• Collective Bargaining – 5 ILCS 120/2(c)(2)
• Review of Executive Session Minutes – 5 ILCS 120/2(c)(21)
• Personnel –5 ILCS 120/2(c)(1)
16. Adjournment
ADA Compliance
Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the ADA Coordinator, Jennifer McMahon, at least 48 hours in advance of the scheduled meeting. The ADA Coordinator can be reached in person at 2 East Main Street, St. Charles, IL, via telephone at (630) 377 4446 or 800 526 0844 (TDD), or via e-mail at jmcmahon@stcharlesil.gov. Every effort will be made to allow for meeting participation. Notices of this meeting were posted consistent with the requirements of 5 ILCS 120/1 et seq. (Open Meetings Act).