Agenda

AGENDA

THE CITY OF ST. CHARLES CITY

COMMITTEE OF THE WHOLE MEETING

ALD. JAYME MUENZ, CHAIR

MONDAY, APRIL 6, 2026

IMMEDIATELY FOLLOWING THE CITY COUNCIL MEETING

CITY COUNCIL CHAMBERS – 2 EAST MAIN STREET

1.	Call to Order
2.	Roll Call
3.	Agenda-Related Public Comment (this comment period should be limited to comments related to items on the published agenda)
4.	*Consent Agenda Items with an asterisk ()** are considered to be routine matters and will be enacted by one motion. There will be no separate discussion on these items unless a council member/citizen so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda.
	a.	Recommendation to approve an Ordinance Establishing Special Service Area Number 72 (BrookeToria Estates).
	b.	Recommendation to approve an Ordinance Establishing Special Service Area Number 73 (Charlestowne Lakes Subdivision).
	c.	Recommendation to approve an Ordinance Granting Approval of a Minor Change to PUD Preliminary Plan for 215 S. Randall Road, Costco Wholesale Fuel Facility (Zylstra PUD).
	d.	Recommendation to approve a Resolution to Execute a License Agreement with the St. Charles Park District for the use of Langum Park for the Fireworks Event on July 4, 2026.

5.	Finance Department
	a.	FY 2026-27 Draft Budget Follow-Up Discussion.

6.	Public Works
	a.	Illinois Municipal Electric Agency Board of Directors Meeting Review.

7.	Police Department
	a.	Recommendation to approve a 2AM Late-Night Permit for El Santo Mexican Grill & Cantina, located at 3615 E. Main Street, St. Charles for FY 2026/2027.
	b.	Recommendation to approve the use of Langum Park for the Camp Kane Train the Trooper Event.
	c.	Recommendation to approve an intergovernmental agreement between Board of Education of Community Unit School District 303 and City of St. Charles for School Resource Officer Services/Reciprocal Reporting Agreement and Camera Access Policy.
	d.	Recommendation to approve an Ordinance amending Chapter 9.24 “Noise” of the City code.

8.	Information Technology
	a.	Recommendation to approve a Resolution Authorizing the Approval of a Three-year Subscription Renewal of IT Service Management Software for $77,248 from Pace Systems.
	b.	Recommendation to approve a Resolution Authorizing a One-year Subscription Renewal of SnapLogic Integration Platform as a Service Software in the amount of $28,362.

9.	Economic Development
	a.	Recommendation to approve a Resolution Authorizing the Installation of an Honorary Street Sign.

10.	Community Development
	a.	Historic Preservation Commission recommendation to deny a Certificate of Appropriateness for requested changes to building elevations for 218 Indiana Street.

11.	Public Works
	a.	Recommendation to approve a Resolution Authorizing the Purchase of Furniture for the Municipal Building.
	b.	Recommendationto approve a ResolutionAwarding the Bid for Asphalt Materials for FY2026/27.
	c.	Recommendationto approve a ResolutionAwarding the Bid for Concrete Materials for FY 2026/27.
	d.	Recommendationto approve a ResolutionAwarding the Bid for Stone & Gravel Materials for FY 2026/27.
	e.	Recommendationto approve a Resolution Awarding the Bid forHauling Services for FY 2026/27.
	f.	Recommendationto approve a ResolutionAwarding the Bid for a 3-Year Contract for Tree Pruning and Removal Services.
	g.	Recommendationto approve a ResolutionAwarding the Bid for a Three-YearContract for Streetscape Painting Services.
	h.	Recommendationto approve a Resolution Authorizingto Waive the Formal BidProcedure and Authorize a Purchase Order to Bluff City.
	i.	Recommendation to Waive the Formal Bid Procedure approve a Resolution Authorizing the Ordering of Gasoline and Diesel Fuel on an As-Needed Basis for FY 2026/27.
	j.	Recommendation to approve a Resolution Awarding the Bid for Water and Wastewater Treatment Chemicals.
	k.	Recommendation to approve a Resolution Awarding the Bid for City Sanitary Sewer Root Control Program.
	l.	Recommendation to approve a Resolution Authorizing an Agreement for Wastewater Force Main Pigging Services.

12.	Public Comment (this comment period is open to any topic)
13.	Additional Items from Mayor, Council or Staff
14.	Executive Session Pending, Probable or Imminent Litigation – 5 ILCS 120/2(c)(11) Property Acquisition – 5 ILCS 120/2(c)(5) Collective Bargaining – 5 ILCS 120/2(c)(2) Review of Executive Session Minutes – 5 ILCS 120/2(c)(21) Personnel –5 ILCS 120/2(c)(1)
15.	Adjournment

ADA Compliance

Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the ADA Coordinator, Jennifer McMahon, at least 48 hours in advance of the scheduled meeting. The ADA Coordinator can be reached in person at 2 East Main Street, St. Charles, IL, via telephone at (630) 377 4446 or 800 526 0844 (TTY), or via e-mail at jmcmahon@stcharlesil.gov. Every effort will be made to allow for meeting participation. Notices of this meeting were posted consistent with the requirements of 5 ILCS 120/1 et seq. (Open Meetings Act).

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