AGENDA
ST. CHARLES CITY COUNCIL MEETING
LORA A. VITEK, MAYOR
MONDAY, APRIL 7, 2025 – 7:00 P.M.
CITY COUNCIL CHAMBERS
2 E. MAIN STREET
1. Call to Order
2. Roll Call
3. Invocation
4. Pledge of Allegiance
5. Presentations
• Thomas McMillan – Swimming State Champion
• Kiley Scoleri - Skating World Championship Presentation
• Arbor Day Proclamation
6. Omnibus Vote. Items with an asterisk (*) are considered to be routine matters and will be enacted by one motion. There will be no separate discussion on these items unless a council member/citizen so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda.
*7. Motion to accept and place on file minutes of the regular City Council meeting held on March 17, 2025.
*8. Motion to approve and authorize issuance of vouchers from the Expenditure Approval List for the period of 03/03/2025-03/16/2025 in the amount of $2,413,741.37.
*9.Motion to approve and place on file the Treasurer and Finance Report for the period ending February 28, 2025.
*10. Motion to approve and place on file the Treasurer and Finance Report for the period ending November 30, 2024.
*11.Motion to approve and authorize issuance of vouchers from the Expenditure Approval List for the period of 03/17/2025-03/30/2025 in the amount of $5,445,487.73.
I. Old Business
A. None
II. New Business
A. None
III. Committee Reports
A. Government Operations
1. Motion to approve to amend City Ordinance Title 5 “Business Licenses and Regulations,” Chapter 5.08 “Alcoholic Beverages,” and Section 5.08.090 “License Classifications” of the St. Charles Municipal Code (Class D-10).
2. Motion to approve to amend City Ordinance Title 5 “Business Licenses and Regulations,” Chapter 5.08 “Alcoholic Beverages,” and Section 5.08.090 “License Classifications” of the St. Charles Municipal Code (Class D-14).
*3. Motion to approve Budget Revisions – February 2025.
*4. Motion to approve an Ordinance Reserving and Authorizing the Transfer of Volume Cap in Connection with Private Activity Bond Issues and Related Matters.
*5. Motion to approve a proposal for the use of Langum Park for Camp Kane event.
*6. Motion to approve a Resolution for the closure of Main Street for the Memorial Day Parade.
*7. Motion to approve City street and parking lot closures for 2025 Fire Art Show.
*8. Motion to approve City street closures for the St. Charles Arts Council “Paint the Riverside” event.
*9. Motion to approve to amend City Ordinance Title 5 “Business Licenses and Regulations,” Chapter 5.08 “Alcoholic Beverages,” and Section 5.08.070 “Application Requirements” of the St. Charles Municipal Code.
*10. Motion to approve late-night permit applications for Class B and C liquor licenses in the City of St. Charles for fiscal year 2025/2026.
*11. Motion to approve a liquor license class change from D-10 to D-14 for Moto Art Bar, Inc., located at 1317 E. Main St., St. Charles.
*12. Motion to approve a Sound Amplification Permit for Mother’s Day 5K to be held at Mt. Saint Mary’s Park on Saturday, May 10, 2025.
*13. Motion to approve a Resolution authorizing the approval of a one-year subscription renewal of SnapLogic Integration Platform as a Service software for $27,011.
*14. Motion to accept and place on file minutes of the Government Operations Committee meeting held on March 17, 2025.
B. Government Services
1. Motion to approve a Resolution Awarding Directional Boring Services to York Construction and Management Company (DBA York Utility Services) for a one-year period beginning May 1, 2025, through April 30, 2026.
*2. Motion to approve a Resolution Authorizing the Purchase of the Battery Bank Replacement at Substation 3 from DMOC LLC.
*3. Motion to approve a Resolution Awarding an Agreement for Engineering Services for Eastern 3 Basin Phase 1 Flow Monitoring to Engineering Enterprises, Inc.
*4. Motion to Waive the Formal Bid Procedure and Approve a Resolution Authorizing a Proposal for the Well #9 Variable Frequency Drive Repair to American Energy Analysis, Inc.
*5. Motion to approve a Resolution Awarding the Bid for Asphalt Materials to Superior Asphalt Materials, LLC.
*6. Motion to approve a Resolution Awarding the Bid for Asphalt Materials to Plote Construction, Inc.
*7. Motion to approve a Resolution to Waive the Formal Bid Procedure and authorize Spot Buying of Concrete Materials on a Monthly Basis for FY25/26.
*8. Motion to approve a Resolution Authorizing a Construction Engineering Services Contract for the Prairie Street Resurfacing Project with Chastain Consulting Engineers.
*9. Motion to approve a Resolution Authorizing the Purchase of an Electric Vehicle budgeted in FY24/25.
*10. Motion to approve a Resolution Awarding Streetlight Maintenance and LED Upgrade Conversions to Meade Electric for a one-year period beginning May 1, 2025, through April 30, 2026.
*11. Motion to approve a Resolution Awarding a Unit Cost Service Agreement to M.E. Simpson for the Valve Exercising and Leak Detection Program for FY25/26 and authorizing staff to execute same for FY26/27 and FY27/28 based on budget approvals.
*12. Motion to approve a Resolution Awarding the Unit Price Bid for the Sanitary Sewer Lining Program to National Power Rodding.
*13. Motion to approve a Resolution Awarding the Bid for Water and Wastewater Treatment Chemicals Unit Cost to Hawkins Inc. for a one-year period beginning May 1, 2025, through April 30, 2026.
*14. Motion to approve an Ordinance Authorizing the City of St. Charles to borrow funds from the IEPA Public Water Supply Loan Program for Interconnection of Well #8 Expansion.
*15. Motion to approve a Resolution Awarding the Bids for Hauling Services to Marcott Enterprises, Inc.
*16. Motion to approve a Resolution Awarding the Bid for Stone and Gravel Material to Landscape Material and Firewood Sales, Inc.
*17. Motion to approve a Resolution Awarding the Bid for 3-year Contract for Landscape Maintenance Services to Yellowstone Landscape.
*18. Motion to approve a Resolution Authorizing a Construction Contract for Prairie Street Resurfacing Project to Builders Paving, LLC.
*19. Motion to approve a Resolution Authorizing the Mayor and City Council to Execute a Temporary License Agreement between the City of St. Charles and Pollyanna Brewing Company (106 Riverside Avenue).
C. Planning and Development
*1. Motion to accept and place on file minutes of the Planning & Development Committee meeting held on March 10, 2025.
9. Public Comment
10. Additional Items from Mayor, Council or Staff
11. Executive Session
• Pending, Probable or Imminent Litigation – 5 ILCS 120/2(c)(11)
• Property Acquisition – 5 ILCS 120/2(c)(5)
• Collective Bargaining – 5 ILCS 120/2(c)(2)
• Review of Executive Session Minutes – 5 ILCS 120/2(c)(21)
• Personnel –5 ILCS 120/2(c)(1)
12. Adjournment
ADA Compliance
Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the ADA Coordinator, Jennifer McMahon, at least 48 hours in advance of the scheduled meeting. The ADA Coordinator can be reached in person at 2 East Main Street, St. Charles, IL, via telephone at (630) 377 4446 or 800 526 0844 (TDD), or via e-mail at jmcmahon@stcharlesil.gov. Every effort will be made to allow for meeting participation. Notices of this meeting were posted consistent with the requirements of 5 ILCS 120/1 et seq. (Open Meetings Act).