Current Requests for Bids and Proposals

Important Information (click to collapse)

It is the responsibility of the potential vendor/contractor to frequently check this website for any future addendums. Vendors/contractors will be required to submit all addendum acknowledgement forms with their submittals.

All Vendors/Contractors submitting bids or proposals shall be responsible for meeting all requirements as outlined in the instructions to bidders, which shall include all addendum acknowledgement forms.

  • Forward submittals in sealed envelopes clearly marked with the bid number, the name of the bid, and the date and time of the scheduled opening to the location indicated within the instruction to bidders forms.
  • Bid tabulations represent “as read” submittals at the time of the bid opening. They do not represent contract award.

Bidders Lists

The City of St. Charles does not maintain Plan Holder’s Lists or Bidders Lists.

Prevailing Wages

It shall be the contractor's responsibility prior to submitting a bid to determine to the extent possible that the Illinois Prevailing Wage Act applies.  References can be made to the Illinois Department of Labor (IDOL) website: http://www.illinois.gov/idol/Pages/default.aspx .

Contact Information

The Purchasing Division can be reached by calling (630) 377-4989 and via e-mail to cbenson@stcharlesil.gov.  All questions specific to requests for bids and proposals must be submitted via e-mail.  No questions will be accepted specific to any bid or proposal within five days of the scheduled bid opening.

Bid tabulations will be posted on this website within 48 hours of the bid opening. 

E.g., 07/29/2016

Public Works

Project Name Bid # Due Date Bid Status Documents
Lift-Station Packaged Engine Generator 160519 05/19/2016 - 10:00am Awarded PDF icon Invitation to Bid
PDF icon Invitation to Bid & Specifications
PDF icon Bid Results
Kirk Rd. Electric Duct Crossing 8/12/16 08/12/2016 - 1:30pm Out for Bid PDF icon Invitation to Bid
PDF icon Specifications - Bid Forms
PDF icon Final Plans
Substation #9--34.5kV Padmounted Switchgear-2016 160526 05/26/2016 - 11:00am Awarded PDF icon Invitation to Bid
PDF icon Sections I & II
PDF icon Sec. III
PDF icon Sec. III Flat Pad Assembly
PDF icon Sec. III Reference Existing Switchgear Dimensions
PDF icon Sec. III Switchgear One-Line
PDF icon Addendums 1 & 2
PDF icon Bid Tabulation
Cable Storage Shed Facility--Rebid Project No. 15-362-982 Rebid 05/11/2016 - 2:00pm Awarded File Invitation to Bid
PDF icon Bid Tabulation
2016-18 Water Softening Salt (Delivered) 160608 06/08/2016 - 10:00am In Review PDF icon Invitation to Bid
PDF icon Sections I-III
PDF icon AWWA Sodium Chloride
PDF icon Bid Results
Well 8 & 13--Alternative Disinfection Improvements 4/11/16 04/11/2016 - 11:00am Awarded PDF icon Invite to Bid
PDF icon Bid Tabulation
2016 MFT Street Rehabilitation Program Section 16-00108-00-RS 05/03/2016 - 2:00pm Awarded PDF icon Invitation to Bid
PDF icon IDOT Contract Proposal
PDF icon Contract Documents
PDF icon 2016 MFT Plans
PDF icon 2016 MFT Addendum #1
PDF icon Bid Results
S. Tyler Road Reconstruction & Resurfacing Project 4/8/16-2 04/08/2016 - 2:30pm Awarded PDF icon Invite to Bid
PDF icon Proposal
PDF icon Plans
PDF icon Addendum 1
PDF icon Request for Information (RFI)--Geotechnical Report
PDF icon Bid Tabulation

Finance

Project Name Bid # Due Date Bid Status Documents
2015 Sewer Lining Project 04/10/2015 - 11:00am Awarded PDF icon A Div. 0-00300
PDF icon B Div. 0-00300-00500
PDF icon C Div. 0-00510-00850
PDF icon D Div. 0-00850
PDF icon E Div. 0-00850
PDF icon F Div. 0-00850
PDF icon G Div. 0-00850
PDF icon H Div. 0-00850
PDF icon I Div. 0-00850
PDF icon J Div. 0-00850
PDF icon K Div. 0-00850
PDF icon L Div. 0-00850
PDF icon M Div. 0-00850
PDF icon N Div. 0-00850
PDF icon O Div. 0-00850
PDF icon P Div. 0-00850
PDF icon Q Div. 0-00850
PDF icon R Div. 0-00850
PDF icon S Div. 1-01100-01500
PDF icon T Div. 1-01570-01700
PDF icon U Div. 13-13514
Microsoft Office document icon Invitation to Bid
PDF icon Apparent Bid Results
2015/16 Concrete Reclamation 150410A 04/10/2015 - 10:30am Awarded PDF icon Invitation to Bid
PDF icon Bid Specification
PDF icon Bid Tabulation
Substation #9 Control Building-2016 160331 03/31/2016 - 2:00pm Awarded PDF icon Invite to Bid
PDF icon Secs. I & II
PDF icon Sec. III Special Conditions & Technical Specifications
PDF icon Sec. III Technical Specifications & Proposal Form
PDF icon Bid Tabulation
Substation 9 Civil & Cable Removal 3/2/16 03/02/2016 - 2:00pm Awarded PDF icon Invite to Bid
PDF icon Bid Specs., Table of Contents,& Proposal
PDF icon Sec. II Information to Bidders
PDF icon Sub. 9 Civil Final Bid Drawings
PDF icon Cable Removal Table & Drawings
PDF icon Boring Logs
PDF icon Boring Location Plan
PDF icon St. Charles Electrical Ground Grid Rpt.
PDF icon Bid Results
50' Hydraulic Telescopic Articulatg Aerial DeviceTruck 160229 02/29/2016 - 2:00pm In Review PDF icon Invite to Bid
PDF icon Secs. I & II
PDF icon Secs. II-IV
PDF icon Addendum 1
PDF icon Bid Results
First Street Streetscape--Electric & Utility Improvements 2/3/16 02/03/2016 - 10:00am Awarded PDF icon Invite to Bid
PDF icon 1-Table of Contents-00500-2
PDF icon 00500-3-00650
PDF icon 00700-1-7
PDF icon 00700-8-22
PDF icon 00700-23-29
PDF icon 00700-30-37
PDF icon 00700-38-56
PDF icon 00700-57-00750
PDF icon 00800-01700
PDF icon (SP) Special Provisions
PDF icon Addendum 1
PDF icon Addendum 2
PDF icon Bid Results
Legacy Substation & 1st St. Manholes 160106 01/06/2016 - 10:00am Awarded PDF icon Invite to Bid
PDF icon Secs. I-II
PDF icon Secs. II-IV
PDF icon Bid Results
Load Tap Changer (LTC) Inspection & Maintenance 151221 12/21/2015 - 10:00am Awarded PDF icon Invite to Bid
PDF icon Contents & Sec. II
PDF icon Secs. II, & !!!, III-5T1-Pressure & III-Administrative Information
PDF icon Sec. III-5T1, 5T3, & 7T1
PDF icon Sec. IV-Proposal Form
PDF icon Bid Results
Substation #3 Addition--Civil Work-2015 150805 08/05/2015 - 10:00am Awarded PDF icon Invitation to Bid
PDF icon Secs. I & II
PDF icon Sec. III
PDF icon Sec. IV
PDF icon Bid Tabulation
Cable Storage Shed Facility Project 15-362-982 07/14/2015 - 2:00pm Awarded PDF icon Invitation to Bid & Specifications
City of St. Charles Municipal Electric Utility Kirk Road Duct Crossing 150710 07/10/2015 - 10:00am Awarded PDF icon Invitation to Bid
PDF icon Secs. I & II
PDF icon Sec. III
PDF icon Bid Tabulation
Ride-On Tractor-Trencher 150327 03/27/2015 - 10:00am Awarded PDF icon Invitation to Bid
PDF icon Secs. I-II
PDF icon Sec. II-Ins.
PDF icon Secs. III-IV
PDF icon Bid Tabulation
Fire Station Number 2-25 kW Packaged Engine Generator System 150227 02/27/2015 - 10:00am Awarded PDF icon Invitation to Bid
PDF icon Sections I-II
PDF icon Section I
PDF icon Section III
PDF icon Section IV
PDF icon Bid Tabulation
Electric Cable Storage Shed-15 150206 02/06/2015 - 10:00am Awarded PDF icon Invitation to Bid
PDF icon Specifications & Proposal
1-Step-Down Power Transformer 140523 05/23/2014 - 10:00am Awarded PDF icon Invitation to Bid
PDF icon Secs. I & II
PDF icon Secs. III & IV
PDF icon Addendum 1
Office spreadsheet icon Bid Tabulation
PDF icon Printable Bid Tabulation
2013/14 Line Clearing (Tree Services-Electric) 4/4/13 04/04/2013 - 10:00am Awarded PDF icon Invitation to Bid & Specifications
Royal Fox Lift Station No. I Rehabilitation 4/9/14 04/09/2014 - 10:00am Awarded PDF icon Invitation to Bid
Fiber Management System R. For Proposals 4/1/16-2 04/01/2016 - 4:30pm In Review PDF icon Invite to Quote
Residential Demolition Services 160401 04/07/2016 - 2:00pm Awarded PDF icon Invitation to Bid
PDF icon Sections I & II
PDF icon Section III - Demolition Specifications
PDF icon Addendum 1
PDF icon Bid Tabulation
2016-17 Tipping Fee--Dumpg. Clean Spoils 160223D 02/23/2016 - 10:30am Awarded PDF icon Invite to Bid
PDF icon Secs. I & II
PDF icon Secs. II-IV
2016-17 Hauling 160223B 02/23/2016 - 10:00am In Review PDF icon Invite to Bid
PDF icon Secs. I & II
PDF icon Secs. II-IV
PDF icon Bid Results
City Hall Elevator Hydraulic Modernization 160203 02/03/2016 - 2:00pm Awarded PDF icon Invite to Bid
PDF icon Secs. I & II
PDF icon Secs. II & III
PDF icon Bid Results
Pump 8 & Well 9 Roof-2015 151006 10/06/2015 - 10:00am Awarded PDF icon Invitation to Bid
PDF icon Secs. I & II
PDF icon Secs. II & III (07220)
PDF icon Sec. III (07550)
PDF icon Sec. III (076200)
PDF icon Sec. III Roof Plan
PDF icon Sec. IV
PDF icon Addendum 1 Sec. III Mandatory Pre-Bid Mtg.
PDF icon Bid Tabulation
Supply, Plant, Mulch, Water, & take Part in Guaranteeing a Specific List of Up to 450 Parkway Trees to be Planted in the Fall of 2015 & Spring of 2016 150810 08/10/2015 - 10:00am Awarded PDF icon Invitation to Bid
PDF icon Secs. I & II
PDF icon Sec. III General Conditions & Specifications
PDF icon Sec. III Bid Form
PDF icon Sec. III Attachment Planting Detail
PDF icon Reference-Species
PDF icon Bid Tabulation
2015 Tree Pruning, Tree Removal & Stump Removal Services 4/2/15 04/02/2015 - 2:00pm Awarded PDF icon 2015 Tree Pruning, Tree Removal & Stump Removal Services
Storm Sewer Maintenance Services 3/19/15 03/19/2015 - 2:00pm Awarded Microsoft Office document icon Storm Sewer Maintenance Services Request for Proposals (RFP)
PDF icon Stormwater Maps by Zone
File Addendum No. 1
2014/15 Concrete Reclamation 140224 02/24/2014 - 11:00am Awarded PDF icon Invitation to Bid

Information Systems

Project Name Bid # Due Date Bid Status Documents
Enterprise Asset Management / Work Order Needs Assessment Study IS-EAM2016 04/01/2016 - 3:00pm In Review PDF icon RFP - Enterprise Asset Management / Work Order Needs Assessment
PDF icon RFP Revision
PDF icon Questions and Answers
PDF icon Questions and Answers - Addendum
Application Support and Programming - Request for Qualifications 160113 02/12/2016 (All day) In Review PDF icon Request for Qualifications
PDF icon Question responses
Enterprise Document Management System n/a 09/30/2013 - 3:00pm Awarded PDF icon Request for Proposal
PDF icon Questions & Answers
PDF icon Revision to RFP
Cisco Call Manager Telecommunications System Implementation 02/20/2013 (All day) Awarded PDF icon Request for Proposal
PDF icon Vendor Questions & Answers
PDF icon Vendor Questions & Answers 2

Public Services Division

Project Name Bid # Due Date Bid Status Documents
Material Storage Tension Structure 160808A 08/08/2016 - 2:30pm Out for Bid PDF icon Invite to Bid
PDF icon Sections I & II
PDF icon Sec. III Specifications--Integrity Truss
PDF icon Sec. III Specifications & Bid Form
Asphalt Grinding/Patching Program-2016/17 160808 08/08/2016 - 2:00pm Out for Bid PDF icon Invite to Bid
PDF icon Sections I-III - Specifications & Bid Forms
PDF icon Section III - Patching Maps
Supply,Plant,Mlch,& Watr Specific List 500 Pkwy.Trees '16-7 160805 08/05/2016 - 2:00pm Out for Bid PDF icon Invite to Bid
PDF icon Sections I & II
PDF icon Sec. III General Conditions & Specifications
PDF icon Sec. III Bid Form
PDF icon Sec. III Attachment Planting Detail
New/Unused Hydraulic Utility Machine 160803 08/03/2016 - 2:00pm Out for Bid PDF icon Invite to Bid
PDF icon Sections I-IV - Specifications & Proposal Form
Storm Sewer Point Repair Services-2016-18 160711 07/25/2016 - 10:00am In Review PDF icon Invite to Bid
PDF icon Sections I-III
PDF icon Addendum No. 1
Public Works Roof Rehabilitation-2016 160706 07/06/2016 - 2:00pm In Review PDF icon Invitation to Bid
PDF icon Sections I-III - Specifications
PDF icon Section III - Roof Plans
PDF icon Section IV - Bid Sheet
PDF icon Bid Tabulation
Stuarts Crossing Basin Shoreline Stabilization 160628 06/28/2016 - 2:00pm In Review PDF icon Invite to Bid
PDF icon Sections I & II
PDF icon Section III - Final Engineering Plans
PDF icon Section III - Special Provisions
PDF icon Sec. III - Bid Prices
PDF icon Bid Tabulation
(6) Mobile Column Lifts & Light Truck Adapters--2016 160525 05/25/2016 - 2:00pm Awarded PDF icon Invite to Bid
PDF icon Sections I-III
PDF icon Bid Tabulation
(HVAC)Buildg.Mechncl.Systms.Maintce.& Servcs.Contract '16 160509 05/09/2016 - 2:00pm Awarded PDF icon Invite to Bid
PDF icon Sections I-III - Special Provisions & Bid Prices
PDF icon Section III - 2016 Mechanical System Equipment List
PDF icon Addendum 1
PDF icon Bid Tabulation
2016-17 Janitorial Services Request for Proposals 5/3/16 05/03/2016 - 2:00pm Awarded PDF icon Invite to Quote
PDF icon Request for Proposals & Specifications
PDF icon Exhibit C
PDF icon Addendum 1
2016 Street-Sweeping 160427 04/27/2016 - 2:00pm Awarded PDF icon Invite to Bid
PDF icon Sections I-III
PDF icon Section III - Street Sweeping Atlas A.
PDF icon Section III - Parking B.
PDF icon Bid Tabulation

Pages

updated October 16, 2013