Forms, Permits and Records

• ALCOHOL TAX RETURN (effective Sept. 1, 2018)

• Auditor's Management Letter FY 17-18
• Auditor's Management Letter FY 16-17
• Auditor's Management Letter FY 15-16
• Auditor's Management Letter FY 14-15

• Automatic Utility Bill Payment Application Form

• Block Party Application

• 2018 Boards and Commissions Manual (revised 5/11/18)

• Budget Public Hearing FY 18-19
• Budget Public Hearing FY 17-18
• Budget Public Hearing FY 16-17

An online version of the business listing form is also available.

• Business Listing Add/Update Form
• Available Sites Database - New and Update Information

The mission of this Urban Forestry Management Plan is to outline goals and industry best management practices for the City of St. Charles' urban forest.  The environmental and aesthetic benefits of the tree population will be maximized, while risk and costs are minimized in a financially and programmatically sustainable manner by the year 2040.

• City of St. Charles Urban Forestry Management Plan

• FEMA Fire Safety Coloring Book
• Milwaukee Fire Department Coloring Book
• FDNY Coloring Book

• FY 17-18 CAFR
• FY 16-17 CAFR
• FY 15-16 CAFR
• FY 14-15 CAFR
• FY 13-14 CAFR
• FY 12-13 CAFR
• FY 11-12 CAFR

The Corridor Improvement Program is designed to enhance the physical appearance of private property along the City’s most traveled corridors.

• Corridor Improvement Program Guidelines
• Grant Program Overview
• Corridor Improvement Grant Application

• Development Review & Approval Process Brochure
• Zoning & Development Applications Brochure

• Downtown Parking Map

This PDF contains all relevant demographic data for the East Gateway Micro Trade Area. Please click on the link to the PDF to see view the information.

• East Gateway Micro Trade Area Demographics

• 2011 Electric Reliability Report

• Map - Cityscape Vulnerability
• EAB Symptoms

You may download the entire manual or an individual section below.

To view these documents you need the freely available Acrobat Reader.

• Manual and Detail Documents
• Brick Paving
• Brick Paving Roadway
• Butterfly Valve Vault
• Casing Pipe
• Catch Basin A and B
• Catch Basin Type C
• Chimney Seal
• Concrete Walk Joints
• Construction Entrance
• Cul-de-sac Concentric
• Cul-de-sac Eccentric
• Curb and Gutter B4-12
• Curb and Gutter B6-12
• Curb and Gutter B6-18
• Curb and Gutter B6-18 Inlet
• Driveway Detail
• Drop Manhole
• Erosion Control
• EC-Catch-All-Beehive Drop In Sediment Bag - Beehive
• EC-Catch-All-Curb-Box Drop In Sediment Bag - Curb Box
• EC-Catch-All-Rectangular Drop In Sediment Bag - Rectangular Frame
• EC-Catch-All-Round Drop In Sediment Bag - Round Frame
• EC-IL-508SF Culvert Inlet Protection - Silt Fence
• EC-IL-508ST Culvert Inlet Protection - Stone
• EC-IL-555 Inlet Protection - Excavated Drain
• EC-IL-560 Inlet Protection - Fabric Drop
• EC-IL-562 Inlet Protection - Sod Filter
• EC-IUM-561C Inlet Protection - Filter Bag
• EC-IUM-561D Inlet Protection - Drop In Sediment Bag
• EC-IL-605CA Ditch Check - Coarse Aggregate
• EC-IL-605R Ditch Check - Riprap
• EC-IUM-514PC Ditch Check - Plastic Permeable
• EC-IUM-514RC Ditch Check - Rolled Erosion Control
• EC-IUM-514SC Ditch Check - Synthetic Porous Control
• EC-IUM-514UF Ditch Check - Urethane Foam Geotextiles
• EC-IUM-514VC Ditch Check - Vegetated Erosion Control
• EC-IUM-530 Erosion Control Blanket
• EC-IUM-531 Erosion Control Blanket - Turf Replacement Mat
• EC-IUM-620A Silt Fence
• EC-IUM-620AW Silt Fence with Wire Support
• EC-IUM-620BW Silt Fence Splicing
• Fire Hydrant
• Frame Adjustment
• Inlet Type A
• Lot Grading Guidelines
• Manhole Cover
• Mountable Curb and Gutter
• Overflow Weir
• Pavement Details
• Pavement Patch
• Pipe Coupling
• Pipe Underdrain
• Planting Guidelines
• Planting Parkway
• Pressure Connection
• PVC Trench
• RCP and DIP Trench
• Restrictor Structure
• Sanitary and Storm Service
• Sanitary Manhole
• Sanitary Sewer Connection
• Service Box Paved Area
• Sidewalk at Curb
• Storm Manhole A and B
• Storm Manhole Restrictor
• Sump Discharge
• Thrust Blocks
• Topsoil Stockpile
• Valve Vault
• Water Main Crossing
• Water Main Restraint
• Water Service

The Expenditure Approval Report displays invoices approved for payment by the City Council at each bi-weekly City Council meeting.

• Expenditure Approval Report 12.22.17
• Expenditure Approval Report 12.8.17
• Expenditure Approval Report 11.27.17
• Expenditure Approval Report 11.10.17
• Expenditure Approval Report 10.27.17
• Expenditure Approval Report 10.13.17
• Expenditure Approval Report 9.29.17
• Expenditure Approval Report 9.15.17
• Expenditure Approval Report 9.1.17
• Expenditure Approval Report 8.18.17
• Expenditure Approval Report 8.4.17
• Expenditure Approval Report 7.21.17
• Expenditure Approval Report 7.7.17
• Expenditure Approval Report 6.23.17
• Expenditure Approval Report 6.9.17
• Expenditure Approval Report 5.26.17
• Expenditure Approval Report 5.12.17
• Expenditure Approval Report 4.28.17
• Expenditure Approval Report 4.14.17
• Expenditure Approval Report 3.31.17
• Expenditure Approval Report 3.17.17
• Expenditure Approval Report 3.3.17
• Expenditure Approval Report 2.17.17
• Expenditure Approval Report 2.3.17
• Expenditure Approval Report 1.20.17
• Expenditure Approval Report 1.6.17

The Facade Improvement Program is a reimbursement / matching grant program administered by the City of St. Charles to encourage the rehabilitation and restoration of the exterior of buildings in the downtown area. 

Please note that the program requirements for 2017 have changed. Please carefully review the application materials.

• Facade Grant Application Materials
• Facade Grant Reimbursement Materials

• Admission Tax Collection Form
• HOTEL/MOTEL TAX RETURN (effective Sept. 1, 2018)
• ALCOHOL TAX RETURN (effective Sept. 1, 2018)
• LOCAL MOTOR FUEL TAX RETURN (effective Nov. 1, 2018)
• LOCAL MOTOR FUEL TAX FAQs
• Request for Taxpayer Identification Number and Certification (W-9)
• Certified Transcript of Payroll (IL Dept. of Labor)

• Firefighter's Pension Fund Audit FY 16-17
• Firefighter's Pension Fund Audit FY 15-16

• General Permit Application
• Electric Service Application
• Code Violation Process
• Special Event Application
• Loud Speaker Application
• Carnival License Application
• Home Occupations
• Application for Appeal - Zoning Board of Appeals
• Historic Preservation- Certificate of Appropriateness Application

• Millington Historic District Nomination
• Moody-Millington Historic District Nomination

The City offers a zero interest, deferred payment loan for income-eligible households to fix maintenance issues such as plumbing, roofing, electrical, windows, and siding, as well as to make necessary accessibility improvements including ramps, chair lifts, and bathroom modifications.

• Rehab Program Description
• Rehab Program Brochure
• Rehab Program Brochure- Spanish