Current Requests for Bids and Proposals

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Important Information (click to collapse)

It is the responsibility of the potential vendor/contractor to frequently check this website for any future addendums. Vendors/contractors will be required to submit all addendum acknowledgement forms with their submittals.

All Vendors/Contractors submitting bids or proposals shall be responsible for meeting all requirements as outlined in the instructions to bidders, which shall include all addendum acknowledgement forms.

  • Forward submittals in sealed envelopes clearly marked with the bid number, the name of the bid, and the date and time of the scheduled opening to the location indicated within the instruction to bidders forms.
  • Bid tabulations represent “as read” submittals at the time of the bid opening. They do not represent contract award.

Bidders Lists

The City of St. Charles does not maintain Plan Holder’s Lists or Bidders Lists.

Prevailing Wages

The Illinois Prevailing Wage Act, 820 ILCS 130/1 requires that for certain public works projects, prevailing wage be paid. The Act also contains some administrative and record keeping requirements that the City and its contractors are required to follow. References can be made to the Illinois Department of Labor (IDOL) website: http://www.illinois.gov/idol/Pages/default.aspx .

Contact Information

The Purchasing Division can be reached by calling (630) 377-4449 and via e-mail to mshortall@stcharlesil.gov.  All questions specific to requests for bids and proposals must be submitted via e-mail.  No questions will be accepted specific to any bid or proposal within five days of the scheduled bid opening.

Bid tabulations will be posted on this website within 48 hours of the bid opening. 

E.g., 11/19/2018

Finance

Project Name Bid # Due Date Bid Status Documents
Packaged Engine Generator Replacement: Substation #6 1015 12/06/2018 - 2:00pm Out for Bid PDF icon Pkgd Engine Generator Replacement: Substn #6
Health and Welfare Benefits Management Services 1004 10/26/2018 - 4:00pm Out for Bid PDF icon Health and Welfare Solicitation Pkg
PDF icon 13 Addendum to bid.pdf
PDF icon List of Proposers.pdf
MS4 NOI Assistance 1014 10/26/2018 - 11:00am Out for Bid PDF icon MS4 NOI Assistance
Geotechnical Investigation Pavement Cores 1013 10/12/2018 - 11:00am Out for Bid PDF icon Geotechnical Investigation Pavement Cores
2015 Sewer Lining Project 04/10/2015 - 11:00am Awarded PDF icon A Div. 0-00300
PDF icon B Div. 0-00300-00500
PDF icon C Div. 0-00510-00850
PDF icon D Div. 0-00850
PDF icon E Div. 0-00850
PDF icon F Div. 0-00850
PDF icon G Div. 0-00850
PDF icon H Div. 0-00850
PDF icon I Div. 0-00850
PDF icon J Div. 0-00850
PDF icon K Div. 0-00850
PDF icon L Div. 0-00850
PDF icon M Div. 0-00850
PDF icon N Div. 0-00850
PDF icon O Div. 0-00850
PDF icon P Div. 0-00850
PDF icon Q Div. 0-00850
PDF icon R Div. 0-00850
PDF icon S Div. 1-01100-01500
PDF icon T Div. 1-01570-01700
PDF icon U Div. 13-13514
Microsoft Office document icon Invitation to Bid
PDF icon Apparent Bid Results
Substation #9 Control Building-2016 160331 03/31/2016 - 2:00pm Awarded PDF icon Invite to Bid
PDF icon Secs. I & II
PDF icon Sec. III Special Conditions & Technical Specifications
PDF icon Sec. III Technical Specifications & Proposal Form
PDF icon Bid Tabulation
Cable Storage Shed Facility Project 15-362-982 07/14/2015 - 2:00pm Awarded PDF icon Invitation to Bid & Specifications
Electric Cable Storage Shed-15 150206 02/06/2015 - 10:00am Awarded PDF icon Invitation to Bid
PDF icon Specifications & Proposal
Royal Fox Lift Station No. I Rehabilitation 4/9/14 04/09/2014 - 10:00am Out for Bid PDF icon Invitation to Bid
2015 Tree Pruning, Tree Removal & Stump Removal Services 4/2/15 04/02/2015 - 2:00pm Awarded PDF icon 2015 Tree Pruning, Tree Removal & Stump Removal Services
Storm Sewer Maintenance Services 3/19/15 03/19/2015 - 2:00pm Awarded Microsoft Office document icon Storm Sewer Maintenance Services Request for Proposals (RFP)
PDF icon Stormwater Maps by Zone
File Addendum No. 1
Audit Services 1012 12/06/2018 - 2:00pm Out for Bid PDF icon Audit Services bid
Self-Contained Breathing Apparatus Quote 6/26/17 06/26/2017 - 2:00pm Awarded PDF icon Invitation to Quote & Specifications
Project Name Bid # Due Date Bid Status Documents
Storm Sewer Maintenance Bid 180807 08/15/2018 - 1:30pm Awarded PDF icon Storm Sewer Maintenance Bid
PDF icon Exhibit A
File Addendum 1
PDF icon Bid Tabulation
2018 Concrete Lifting Program 180404 04/04/2018 - 2:00pm Awarded PDF icon Concrete Lifting Program Bid
PDF icon Concrete Lifting Tabulation
Parkway Tree Maintenance with Electric Line Clearing Option Bid 180321 03/21/2018 - 2:00pm Awarded PDF icon Parkway Tree Services Bid
PDF icon Bid Tabulation Electric Line Clearing
PDF icon Bid Tabulation Tree Services
Asphalt Grinding/Patching Program Bid 180710 07/10/2018 - 2:00pm Awarded PDF icon Asphalt Grinding/Patching Program Bid
PDF icon Bid Tabulation
Brick Paver Maintenance Bid 180531-B 05/31/2018 - 2:30pm Awarded PDF icon Brick Paver Maintenance Bid
PDF icon Addendum
PDF icon Brick Paver Maintenance Bid Tabulation
Electrostatic Painting Services Bid 180531-A 05/31/2018 - 2:00pm Awarded PDF icon Electrostatic Painting Services Bid
PDF icon Electrostatic Painting Services Bid Tabulation
2018/2019 Environmental Services Water Treatment Salt 180412 04/12/2018 - 2:00pm Awarded PDF icon Water Treatment Salt Bid
PDF icon Section III Specifications
PDF icon Bid Tabulation
Insect/Pest Removal & Deterrent Services Bid 180406 04/06/2018 - 2:00pm Awarded PDF icon Insect/Pest Removal & Deterrent Services Bid
PDF icon Pest Control and Remediation Bid Tab
2018 Electric Utility Contracting 180405-B 04/05/2018 - 10:30am Awarded PDF icon Invitation to Bid
PDF icon Electric Utility Contracting Bid
PDF icon Bid Tabulation
Street Light Maintenance 180405-A 04/05/2018 - 10:00am Awarded PDF icon Invitation to Bid
PDF icon Street Light Maintenance Bid
PDF icon Bid Tabulation
2018/2019 Underground Point Repairs Bid 180403C 04/03/2018 - 9:00am Awarded PDF icon 2018/2019 Underground Point Repairs
PDF icon Section II Information to Bidders
PDF icon Bid Tabulation
2018/2019 On-Call Landscaping Restoration 180403B 04/03/2018 - 8:30am Awarded PDF icon On -Call Landscaping Restoration Bid
PDF icon Section II Information to Bidders
PDF icon Bid Tabulation
2018/2019 Concrete Rebid 180315 03/15/2018 - 1:30pm Awarded PDF icon Rebid 2018 2019 Concrete Bid.pdf
PDF icon Bid Tabulation
7th Avenue Creek Drainage Improvements at John Deutsch Culvert 180816 08/16/2018 - 11:00am Awarded PDF icon 7th Avenue Creek Drainage Improvements
PDF icon Specifications
PDF icon Engineering Plans
PDF icon Plan Holder's List
PDF icon Addendum 1
PDF icon Contractor Prequalification
PDF icon Bid Tabulation
Generator Maintenance Bid 180625 06/25/2018 - 2:00pm Awarded PDF icon Generator Maintenance Bid
PDF icon Section II Information to Bidders
PDF icon Section IV Proposal Form
PDF icon Generator List
PDF icon Addendum 1
PDF icon Addendum 2
PDF icon Addendum 3
PDF icon Bid Tabulation
Tri City Ambulance Cardiac Monitor/Defibrillators RFP May 14, 2018 05/14/2018 - 3:00pm Out for Bid PDF icon Tri City Ambulance Cardiac Monitor/Defibrillators RFP

Environmental Services Division

Project Name Bid # Due Date Bid Status Documents
2018 Tri -City Solid Waste Services RFP 05/07/2018 05/07/2018 - 10:00am Awarded PDF icon Tri-City Solid Waste Services RFP
PDF icon Batavia Map
PDF icon Batavia Container Locations
PDF icon Geneva Map
PDF icon Geneva Container Locations
PDF icon St. Charles Map
PDF icon St. Charles Container Locations
PDF icon Batavia Refuse Collection Stickers and Stats 2015-2018
PDF icon Geneva Contract
PDF icon Geneva Hauling and Stickers 2015-2018
PDF icon St. Charles Refuse Collection Report
2018/2019 Fire Hydrant Painting Bid has been terminated and will be reissued at later date 180403A 04/03/2018 - 8:00am Closed PDF icon Addendum 1
2018 Dunham Road Sanitary Force Main Replacement STC-111 10/23/2018 - 10:30am Out for Bid PDF icon 2018 Dunham Road Sanitary Force Main Replacement
PDF icon Addendum No. 1
PDF icon Addendum No. 2
PDF icon Addendum No. 3
PDF icon Addendum No. 4
7th Avenue & Division Street Lift Station STC-112 10/23/2018 - 10:00am Out for Bid PDF icon 7th Ave & Division Lift Station Advertisement for Bids
PDF icon Addendum No. 1
PDF icon Addendum No. 1 Acknowledgement

Public Works

Project Name Bid # Due Date Bid Status Documents
2018/2019 Hauling Bid 180222 02/22/2018 - 1:30pm Awarded PDF icon 2018/2019 Hauling Bid
PDF icon Bid Tabulation
2018/2019 Stone/Gravel (Delivered) 180222-A 02/22/2018 - 1:00pm Awarded PDF icon Stone/Gravel Bid
PDF icon Bid Tabulation
Native Landscape Restoration & Maintenance Services 180216 02/16/2018 - 2:00pm Awarded PDF icon Native Landscape Restoration & Maintenance
PDF icon Section lll Information to Bidders
PDF icon Certificate of Insurance Requirements
PDF icon Sample COI
PDF icon Addendum 1
PDF icon Bid Tabulation
2018/2019 Concrete Bid 180215-B 02/15/2018 - 1:30pm Awarded PDF icon 2018/2019 Concrete Bid
PDF icon Section l Notice To Bidders
PDF icon Tax Exempt Letter
2018/2019 Asphalt Bid 180215 02/15/2018 - 1:00pm Awarded PDF icon 2018/2019 Asphalt Bid
PDF icon Tax Exempt Letter
PDF icon Bid Tabulation
Mobile Message Boards (2) 180117 01/17/2018 - 1:00pm Awarded PDF icon Mobile Message Boards Bid
PDF icon Addendum #1
PDF icon Bid Tabulation
Ohio Avenue Street Rehabilitation Bid 180511 05/11/2018 - 11:00am Awarded PDF icon Ohio Avenue Street Rehabilitation Bid
PDF icon Construction Plans
PDF icon Plan Holder List
PDF icon Legal Notice to Bidders
PDF icon ADDENDUM #1
PDF icon Addendum #2
PDF icon Bid Tabulation

Electric Utility

Project Name Bid # Due Date Bid Status Documents
Utility Pole/Cargo Combination Trailer Bid 180416 04/16/2018 - 2:00pm Awarded PDF icon Utility Pole/Cargo Combination Trailer Bid
PDF icon Addendum #1
PDF icon Bid Tabulation
Walnut Avenue Electrical Improvements 171113 11/13/2017 - 10:00am Awarded PDF icon Invitation to Bid
PDF icon Proposal for Walnut Avenue Electrical Improvements
PDF icon Engineering Plans
Electric Substation Generator Bid 171026 10/26/2017 - 2:00pm Awarded PDF icon Invitation to Bid
PDF icon Bid Specifications
PDF icon Generator Bid Pictures
PDF icon Bid Tab
12.47-kV Recloser & Recloser Control 20170817 08/17/2017 - 2:00am Awarded PDF icon Notice to Bidders
PDF icon Invitation to Bid and Specifications

Information Systems

Project Name Bid # Due Date Bid Status Documents
Utility Billing / Customer Information System Requirements Gathering IS-UBCIS2017 05/05/2017 - 11:00pm Awarded PDF icon Request for Proposal
PDF icon RFP Questions and Answers
Enterprise Asset Management / Work Order Needs Assessment Study IS-EAM2016 04/01/2016 - 3:00pm Awarded PDF icon RFP - Enterprise Asset Management / Work Order Needs Assessment
PDF icon RFP Revision
PDF icon Questions and Answers
PDF icon Questions and Answers - Addendum

Police Department

Project Name Bid # Due Date Bid Status Documents
Vehicle Changeover and Maintenance PD-201709 11/01/2017 - 2:00pm Out for Bid PDF icon Invitation to Bid
Range Maintenance PD-02272017 02/27/2017 - 2:00pm Out for Bid PDF icon Request for Proposals

Public Works Engineering Division

Project Name Bid # Due Date Bid Status Documents
2018 Street Rehabilitation Program 18-00110-00-RS 03/29/2018 - 11:00am Awarded PDF icon 2018 MFT Street Rehabilitation Project Bid Set
PDF icon 2018 MFT Street Rehabilitation Project Plan Set
PDF icon Plan Holder Contact Information
PDF icon 2018 MFT Street Rehabilitation Bid Tab
updated Oct 03, 2018

For more information